Data room software allows companies to securely share documents and collaborate with colleagues. It is accessible to any location in the world and supports multiple languages and devices. It allows users to search, sort documents, merge them, view and download them.

It provides a variety of user permission options, including an incredibly granular, role-based access control and password protection. The system also comes with an audit trail for full access to all document activity. Other security features include multi-factor authentication session timeouts, location restrictions and secure spreadsheet viewing. Infrastructure security measures include a secured online repository, advanced cryptography and virus scanning.

M&A teams require secure virtual data rooms which can accommodate large file sizes as well as provide an intuitive interface for collaboration. It should also allow them to manage and store documents in a secure way for integration after a transaction. A well-organized workflow enhances efficiency and communication, and the system should permit them to quickly upload files, export, or edit spreadsheets.

Most VDRs can be used to facilitate M&A deals, however, some vendors offer more features than others. For example, iDeals offers a customizable application that can automate uploading and downloading of data from shared folders, desktops FTP, and even enterprise content management systems. The application also allows synchronization of the data with the dataroom to reduce the possibility that data could be lost or corrupted. iDeals Sync also allows users to search, sort and combine thousands of directories and files in seconds. It allows users to search through all files and folders in a particular project.